Event Information Checklist
✅ Before Submission (for Newsletter)
- Event is finalized before newsletter deadline
- Meets recommended lead time
- Major event (3–4 weeks)
- Standard event (2 weeks)
- Small/recurring event (1 week minimum)
✅ Required Event Details
- Event title
- Date and time (include time zone if needed)
- Location
- Physical address OR
- Virtual link
- Contact person (name phone number and/or email)
✅ Event Description
- Clear, brief description of the event
- Who the event is for (if relevant)
✅ Logistics & Directions
- Parking information (if applicable)
- Public transit guidance (if applicable)
- How to find the group / meeting point
✅ Accessibility & Environment
- Be explicit about physical access (stairs, terrain, etc.)
- Seating availability
- Noise level / environment (quiet, loud, crowded, etc.)
- Indoor or outdoor
- Pets allowed or expected
- Any additional accessibility notes
✅ Additional Helpful Info
- What to bring (if applicable)
- Cost (if any)
- RSVP instructions or link
✅ Cross-Platform Consistency
- All platforms have the same information
- Updates are clearly labeled
- Posted (if applicable) to:
- Meetup
- Local group website
- National event calendar
✅ After Publishing
- Monitor for questions or RSVPs
- Share reminders (email/social)
- Update all platforms if details change
Quick Standard
Before publishing, ask:
- Is it clear?
- Is it complete?
- Is it consistent across platforms?
- Is it inclusive and accessible?