Event Information Checklist

✅ Before Submission (for Newsletter)

• Event is finalized before newsletter deadline
• Meets recommended lead time
  • Major event (3–4 weeks)
  • Standard event (2 weeks)
  • Small/recurring event (1 week minimum)

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✅ Required Event Details

• Event title
• Date and time (include time zone if needed)
• Location
  • Physical address OR
  • Virtual link
• Contact person (name phone number and/or email)

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✅ Event Description

• Clear, brief description of the event
• Who the event is for (if relevant)

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✅ Logistics & Directions

• Parking information (if applicable)
• Public transit guidance (if applicable)
• How to find the group / meeting point

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✅ Accessibility & Environment

• Be explicit about physical access (stairs, terrain, etc.)
• Seating availability
• Noise level / environment (quiet, loud, crowded, etc.)
• Indoor or outdoor
• Pets allowed or expected
• Any additional accessibility notes

✅ Additional Helpful Info

• What to bring (if applicable)
• Cost (if any)
• RSVP instructions or link

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✅ Cross-Platform Consistency

• All platforms have the same information
• Updates are clearly labeled
• Posted (if applicable) to:
  • Meetup
  • Facebook
  • Local group website
  • National event calendar

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✅ After Publishing

• Monitor for questions or RSVPs
• Share reminders (email/social)
• Update all platforms if details change

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Quick Standard

Before publishing, ask:

• Is it clear?
• Is it complete?
• Is it consistent across platforms?
• Is it inclusive and accessible?

Related

• Local Group Events and Activities

• Event Calendar Best Practices
• Local Group Event Channels and Platforms

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