Event Information Checklist: Difference between revisions
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m BethWeiss moved page Event Information Checklist to Event Information Checklist |
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** Physical address OR | ** Physical address OR | ||
** Virtual link | ** Virtual link | ||
* Contact person (name and/or email) | * Contact person (name phone number and/or email) | ||
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| Line 38: | Line 38: | ||
== ✅ Accessibility & Environment == | == ✅ Accessibility & Environment == | ||
* | * Be explicit about physical access (stairs, terrain, etc.) | ||
* Seating availability | * Seating availability | ||
* Noise level / environment (quiet, loud, crowded, etc.) | * Noise level / environment (quiet, loud, crowded, etc.) | ||
| Line 44: | Line 44: | ||
* Pets allowed or expected | * Pets allowed or expected | ||
* Any additional accessibility notes | * Any additional accessibility notes | ||
== ✅ Additional Helpful Info == | == ✅ Additional Helpful Info == | ||
* What to bring (if applicable) | * What to bring (if applicable) | ||
* Cost (if any) | * Cost (if any) | ||
| Line 57: | Line 54: | ||
== ✅ Cross-Platform Consistency == | == ✅ Cross-Platform Consistency == | ||
* | * All platforms have the same information | ||
* Updates are clearly labeled | |||
* Posted (if applicable) to: | * Posted (if applicable) to: | ||
** Meetup | ** Meetup | ||
| Line 81: | Line 79: | ||
* Is it '''consistent''' across platforms? | * Is it '''consistent''' across platforms? | ||
* Is it '''inclusive and accessible'''? | * Is it '''inclusive and accessible'''? | ||
== Related == | |||
* [[Local Group Events and Activities]] | |||
* [[Event Calendar Best Practices]] | |||
* [[Local Group Event Channels and Platforms]] | |||
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Latest revision as of 07:39, 3 June 2026
✅ Before Submission (for Newsletter)
[edit | hide all | hide | edit source]- Event is finalized before newsletter deadline
- Meets recommended lead time
- Major event (3–4 weeks)
- Standard event (2 weeks)
- Small/recurring event (1 week minimum)
✅ Required Event Details
[edit | hide | edit source]- Event title
- Date and time (include time zone if needed)
- Location
- Physical address OR
- Virtual link
- Contact person (name phone number and/or email)
✅ Event Description
[edit | hide | edit source]- Clear, brief description of the event
- Who the event is for (if relevant)
✅ Logistics & Directions
[edit | hide | edit source]- Parking information (if applicable)
- Public transit guidance (if applicable)
- How to find the group / meeting point
✅ Accessibility & Environment
[edit | hide | edit source]- Be explicit about physical access (stairs, terrain, etc.)
- Seating availability
- Noise level / environment (quiet, loud, crowded, etc.)
- Indoor or outdoor
- Pets allowed or expected
- Any additional accessibility notes
✅ Additional Helpful Info
[edit | hide | edit source]- What to bring (if applicable)
- Cost (if any)
- RSVP instructions or link
✅ Cross-Platform Consistency
[edit | hide | edit source]- All platforms have the same information
- Updates are clearly labeled
- Posted (if applicable) to:
- Meetup
- Local group website
- National event calendar
✅ After Publishing
[edit | hide | edit source]- Monitor for questions or RSVPs
- Share reminders (email/social)
- Update all platforms if details change
Quick Standard
[edit | hide | edit source]Before publishing, ask:
- Is it clear?
- Is it complete?
- Is it consistent across platforms?
- Is it inclusive and accessible?