Event Calendar Best Practices - Revision history

BethWeiss: /* Providing Complete Information */

2026-06-03T07:40:21Z

Providing Complete Information

← Older revision		Revision as of 07:40, 3 June 2026
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	== Providing Complete Information ==		== Providing Complete Information ==
	Use the [[Event ~~Listing~~ Checklist]] to ensure event information is complete and consistent.		Use the [[Event Information Checklist]] to ensure event information is complete and consistent.

	Event listings should help members quickly understand:		Event listings should help members quickly understand:

BethWeiss: /* Keeping Information Consistent Across Platforms */

2026-06-03T07:38:54Z

Keeping Information Consistent Across Platforms

← Older revision		Revision as of 07:38, 3 June 2026
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	Provide clear, consistent, and accessible event information so members can easily discover and attend activities.		Provide clear, consistent, and accessible event information so members can easily discover and attend activities.

	== Keeping Information Consistent ~~Across Platforms~~ ==		== Keeping Information Consistent ==
			Different groups use different communication channels, but members should receive the same event information regardless of where they find it.
	~~{\| class="wikitable"~~
	~~! Platform !! Role~~
	\|-
	~~\| Newsletter \|\| Primary source (for many~~ groups)
	\|-
	~~\| Online platforms \|\| Must match and stay updated~~
	\|}
	~~All listings~~ should ~~match across platforms~~.
	* Finalize events before newsletter publication when possible		* Finalize events before newsletter publication when possible
	* If details change:		* If details change:
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	Use the [[Event Listing Checklist]] to ensure event information is complete and consistent.		Use the [[Event Listing Checklist]] to ensure event information is complete and consistent.

	~~Members~~ should ~~be able to~~ quickly understand:		Event listings should help members quickly understand:

	* What the event is		* What the event is
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	== Maximizing Visibility ==		== Maximizing Visibility ==
	~~Whenever~~ possible, ~~submit event information before newsletter and publication deadlines~~.		When possible, plan events early enough to be included in regularly scheduled member communications.

	Events included in regular member communications typically receive greater visibility than events announced only through last-minute updates or social media posts.		Events included in regular member communications typically receive greater visibility than events announced only through last-minute updates or social media posts.
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	* [[Local Group Events and Activities]]		* [[Local Group Events and Activities]]
	* [[Event Listing Checklist]]		* [[Event Listing Checklist]]
	* [[Event Channels and Platforms]]		* [[Local Group Event Channels and Platforms]]

BethWeiss: /* Lead Times */

2026-06-03T07:36:41Z

Lead Times

← Older revision		Revision as of 07:36, 3 June 2026
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	See: [[Local Group Event Channels and Platforms]]		See: [[Local Group Event Channels and Platforms]]

	== ~~Lead Times~~ ==		== Providing Complete Information ==
			Use the [[Event Listing Checklist]] to ensure event information is complete and consistent.

	~~Providing enough notice increases participation.~~		Members should be able to quickly understand:

	~~{\| class="wikitable"~~		* What the event is
	~~! Event Type !! Suggested Notice~~
	\|-
	~~\| Major events \|\| 3–4 weeks~~
	\|-
	~~\| Standard events \|\| ~2 weeks~~
	\|-
	~~\| Small / recurring \|\| 1 week minimum~~
	\|}

	* ~~Submit events before newsletter deadlines~~		* When and where it takes place
	* Late additions may have lower visibility

	~~== What Every Event Listing Needs ==~~		* Who it is for

	~~See: [[Event Listing Checklist]]~~		* How to attend

	~~=== Required ===~~		* What to expect

	* Event title		== Maximizing Visibility ==
	* Date and ~~time (include time zone if needed)~~		Whenever possible, submit event information before newsletter and publication deadlines.
	* Location (physical or virtual)
	* Contact information

	~~=== Recommended ===~~		Events included in regular member communications typically receive greater visibility than events announced only through last-minute updates or social media posts.

	* Brief description (what + who it’s for)
	* Directions / arrival notes
	* Accessibility information
	* Environment notes (noise, indoor/outdoor, pets, etc.)
	* What to bring

	~~''Goal: Reduce uncertainty so more members feel comfortable attending.''~~

	~~== Accessibility & Inclusion ==~~

	* Be explicit about physical access (stairs, terrain, etc.)
	* Describe environment (quiet, crowded, casual)
	* Include virtual options when possible
	* Avoid assumptions about comfort levels

	== Related ==		== Related ==

BethWeiss: /* Source of Truth */

2026-06-03T07:30:54Z

Source of Truth

← Older revision		Revision as of 07:30, 3 June 2026
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	Provide clear, consistent, and accessible event information so members can easily discover and attend activities.		Provide clear, consistent, and accessible event information so members can easily discover and attend activities.

	== ~~Source of Truth~~ ==		== Keeping Information Consistent Across Platforms ==

	{\| class="wikitable"		{\| class="wikitable"
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	\| Online platforms \|\| Must match and stay updated		\| Online platforms \|\| Must match and stay updated
	\|}		\|}
			All listings should match across platforms.
	* Finalize events before newsletter publication when possible		* Finalize events before newsletter publication when possible
	* If details change:		* If details change:
	** Update all platforms		** Update all platforms
	** Clearly communicate updates		** Clearly communicate updates
			** Note that the information has been updated
			See: [[Local Group Event Channels and Platforms]]

	== Lead Times ==		== Lead Times ==
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	* Include virtual options when possible		* Include virtual options when possible
	* Avoid assumptions about comfort levels		* Avoid assumptions about comfort levels

	~~== Consistency Across Platforms ==~~

	~~All listings should match across platforms.~~

	~~If something changes:~~

	* Update everywhere
	* Note that the information has been updated

	~~== Using Multiple Channels ==~~

	~~Different platforms serve different purposes.~~

	~~See:~~
	* [[Event Channels and Platforms]]

	== Related ==		== Related ==

BethWeiss: Wow

2026-06-03T07:28:55Z

Wow

@@ Line 1: / Line 1: @@
-  See [[Local Group Events and Activities]] for overall event strategy.
+{{Words of Wisdom
 == Purpose ==
 Provide clear, consistent, and accessible event information so members can easily discover and attend activities.
 == Source of Truth ==
@@ Line 84: / Line 98: @@
 See:
 * [[Event Channels and Platforms]]
 == Related ==

BethWeiss: /* Related */

2026-06-03T07:27:35Z

← Older revision		Revision as of 07:27, 3 June 2026
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	== Related ==		== Related ==

	* [[Events and Activities]]		* [[Local Group Events and Activities]]
	* [[Event Listing Checklist]]		* [[Event Listing Checklist]]
	* [[Event Channels and Platforms]]		* [[Event Channels and Platforms]]
	* [[Member Communication]]

BethWeiss: /* Guiding Principle */

2026-04-08T23:44:59Z

Guiding Principle

← Older revision		Revision as of 23:44, 8 April 2026
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	Members should be able to quickly understand what an event is, whether it’s for them, and how to attend.		Members should be able to quickly understand what an event is, whether it’s for them, and how to attend.

	The newsletter is often the primary source of event information, with other platforms aligned to it.		The newsletter is often the primary source of event information, with other platforms aligned to it. For groups that have bi-monthly or quarterly newsletters, email or online platforms may be the primary source of event information.

	== Source of Truth ==		== Source of Truth ==
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	* Directions / arrival notes		* Directions / arrival notes
	* Accessibility information		* Accessibility information
	* Environment notes (noise, indoor/outdoor, etc.)		* Environment notes (noise, indoor/outdoor, pets, etc.)
	* What to bring		* What to bring

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	== Consistency Across Platforms ==		== Consistency Across Platforms ==

	All listings should match across platforms:		All listings should match across platforms.

	* Date and time
	* Location
	* Description
	* Contact details

	If something changes:		If something changes:

BethWeiss: Added See Local Group Events and Activities for overall event strategy.

2026-03-25T16:17:58Z

Added See Local Group Events and Activities for overall event strategy.

← Older revision		Revision as of 16:17, 25 March 2026
Line 1:		Line 1:
			See [[Local Group Events and Activities]] for overall event strategy.

	== Purpose ==		== Purpose ==
	Provide clear, consistent, and accessible event information so members can easily discover and attend activities.		Provide clear, consistent, and accessible event information so members can easily discover and attend activities.

BethWeiss: Recreated

2026-03-25T15:21:09Z

Recreated

Show changes

BethWeiss: guiding principle

2026-03-24T22:18:36Z

guiding principle

← Older revision		Revision as of 22:18, 24 March 2026
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	Provide clear, consistent, and accessible event information so members can easily discover and attend activities—regardless of how they engage.		Provide clear, consistent, and accessible event information so members can easily discover and attend activities—regardless of how they engage.

	'''Guiding principle:''' ~~The~~ newsletter is the ''initial source'' for event information. On-line platforms should align with it. ~~For groups that print quarterly newsletters, the on-line platforms could be the only method of publication.~~		'''Guiding principle:''' For many groups, the newsletter is the ''initial source'' for event information. On-line platforms should align with it.









			For other groups, especially those that print quarterly newsletters, the on-line platforms could be the primary or even only method of publication.
	----		----

	== ~~Initial Source:~~ Newsletter ==		== Newsletter ==
	The '''newsletter is the initial source of truth''' for event listings.		The '''newsletter is the initial source of truth''' for event listings.